How to delete a Workflow.
Deleting a workflow removes it and takes its runs with it. Read the next section before you do it, because the part people are surprised by is what happens to the run history.
What deleting takes with it
Deleting a workflow also removes:
- Its runs, including finished ones. The record of work already done goes with them.
- Its scheduled and recurring runs, so nothing new is created from it afterwards.
- Any sharing, so departments the workflow was shared with lose access to it.
If what you want is to take a workflow out of circulation while keeping the history, archive it instead. Archiving hides the workflow and closes its active runs, but keeps the workflow and its history intact. That is the right choice for a process you have stopped using. See Archiving and Restoring Workflows.
Delete a workflow
- Go to the Workflows page.
- Click the three-dot menu at the right of the workflow's row.
- Choose Delete and confirm.
You need admin permission in the workflow's department.
Undoing a deletion
A deleted workflow can be restored, and the restore is complete: the workflow, its runs, its scheduled runs and its sharing all come back.
Find it on the activities tab of the Reports page, where the deletion is recorded, and restore it from there.
Do not treat this as a safety net you can leave indefinitely. If you have deleted something by mistake, restore it promptly rather than at the end of the month.
Deleting a single run instead
If the problem is one bad run rather than the workflow itself, delete or archive that run and leave the workflow alone. See How to delete or archive a workflow run.