Schedule a run in the future
You do not have to start a run the moment you set it up. A run can be dated to begin later, which is how you get work to appear on someone's list when it is actually due rather than weeks early.
One run in the future
- Start a new run from the workflow as usual.
- Open Optional Settings at the bottom of the new run page.
- Set Start Date to the date and time you want it to begin.
- Create the run.
The run is scheduled rather than started. Everything else you set now, participants, role resolution, due date, is kept and applied when it begins.
Many runs at once
If you are setting up a batch, for example one run per site visit for the next quarter, import them from a spreadsheet with their start dates rather than creating them one at a time. See Import workflow runs from a spreadsheet.
Anything that repeats
If the work happens on a pattern rather than once, use a schedule instead of dating individual runs. A schedule keeps producing runs without anyone remembering to set them up. See Schedule a workflow run to recur every day, week, month.
The test is simple: scheduling a single run in the future is for a known one-off date. A recurring schedule is for anything you would otherwise have to remember again next month.
Finding scheduled runs
A run waiting to start appears under the scheduled view rather than among runs in progress, so do not be alarmed when it is not in your active list. It moves across on its start date.